OWNER OF THE PERSONAL DATA BANK
Av. La Arboleda 385, Urb. Sirius, La Molina. Peru
Colegio Altair is part of Inspired Education Holdings Limited, which is a UK registered company with number 09268120 and registered office at Sixth Floor, 3 Burlington Gardens, London, W1S 3EP, UK. Inspired operates several affiliated schools globally through its regional offices in Europe, Africa, the Middle East, Asia-Pacific, and Latin America.
According to the terms of the Personal Data Protection Law No. 29733, Colegio Altair provides information on how we treat the personal data that you provide us. Our Data Protection Officer can be contacted by email at firstname.lastname@example.org if you have any questions about the processing of your personal data.
2. TYPES OF PERSONAL DATA WE PROCESS
We process personal data of our students and their families and/or legal representatives and also of our employees, candidates, suppliers, contractors, potential clients and third parties interested in learning more about Colegio Altair within the systems controlled by the school as holder of the personal information bank.
The personal data processed is mainly the following:
- Names, addresses, telephone numbers, e-mail addresses and other contact details;
- Family details;
- Safeguarding information (such as court orders and professional involvement)
- Education and employment data;
- Images, audio and video recordings, including CCTV footage (video images);
- Financial information;
- Educational centers previously attended.
- Other types of data that we may collect and process, in accordance with the purposes of the school, are related to the state of health, criminal records and other confidential information related to an individual, such as:
- Information about health status or provision of health care linked to a specific individual;
- Behavioral information;
- Special educational needs
- Criminal records linked to a specific individual;
- Biometric information;
- Nationality and location.
3. HOW WE COLLECT AND PROCESS PERSONAL DATA
Colegio Altair collects information in a number of ways, including:
- Personally, and over the phone;
- Through our webpage, including information received through the following sections: Registration form, contact form and application for vacancies (recruitment);
- From email and hand delivery paper documentation: including job applications, emails, invoices, letters, consent forms;
- Through online tools: such as apps, educational platforms and other software used by our staff;
- Through any CCTV cameras located at our premises or sites;
- Through third parties, such as referees, professionals or authorities working with the individual;
4. PURPOSES FOR WHICH WE PROCESS PERSONAL DATA
Colegio Altair processes personal data to lawfully and legitimately carry out the school’s educational activity. The school collects and keeps students and parents’ information when necessary:
- To ensure that the student meets the school’s admission criteria;
- To provide educational services including the support of pupil learning, monitor and report on pupil progress;
- To provide to the students’ welfare and pastoral care services;
- To provide to the students medical and nurse attention, catering service and school transportation, among other necessary services;
- To meet the educational, social, physical and emotional requirements of the student;
- To comply with the law regarding data sharing;
- To comply with legislative or administrative requirements;
- To administer the school’s governing body;
- To enable parents/guardians to be contacted in the case of emergency or in the case of school closure, or to inform parents of their child’s educational progress or about school events, etc.
- With the aim to celebrate school’s achievements and to keep a record of the history of the school, Colegio Altair may take photographs and recorded images of students to be shared in, e.g., yearbooks, school website, etc., always based on informed consent from parents or students of legal age;
- To send commercial communications if previously requested and authorized by the data subject. Commercial communications will include: newsletters and notices from the webpage, referral of commercial advertisements through e-mail, SMS, MMS, social networks or any other electronic or physical means, present or future, which enables such commercial communication. You will be able to unsubscribe from the receipt of commercial communications by clicking in the “unsubscribe” section found in all these kind of e-mails sent by the school.
- In the case of a CV received through our webpage, in the section “application for vacancies”, with the purpose to include the candidate in the selection process or to consider their application for future positions; In this regarding, the school also collects information about staff and prospective staff when necessary for:
- Conducting the selection process;
- Assessing the suitability of the candidate for the position;
- Administration of staff records;
- Recruitment of staff;
- Administration of payroll, pensions and sick leave;
- Staff appraisal;
- Disciplinary procedures;
- Administration of human resources records;
The personal data object of processing may only be communicated to other schools within the Inspired group with the prior written consent of the data subject and the personal data will be processed with the same legitimate purposes mentioned herein.
5. WITH WHOM DO WE SHARE YOUR PERSONAL DATA?
As a school, we may be lawfully required to share personal information with relevant authorities or third parties as permitted on statutory grounds, to comply with legal obligations or on the basis of a specific consent given by the individual concerned.
We will ensure that, where relevant, contractual safeguards are in place to ensure the protection of your personal data when you disclose your personal data to a third party. For example, we will enter into data transfer agreements with relevant parties (which establish restrictions on the use of your personal data and obligations regarding the protection and security of your personal data).
The parties to which we may disclose your personal data, as mentioned above, may be located in countries outside of Peru, including countries that do not have an adequate level of protection, in which case the processing of personal data will be carried out in accordance with provided by this Law No. 29733 regarding the cross-border flow of personal data.
In such cases, we will implement appropriate measures to ensure adequate protection of your personal data in accordance with the aforementioned data protection legislation.
Your personal data shall be neither rented nor sold to third parties.
6. CONSERVATION OF DATA
Personal information will only be retained for the period of time required to fulfil the purpose for which it was collected unless for a longer time for public interest archiving, scientific or historical research, or statistical purposes. Once the personal information is no longer required or permitted to be retained for legal or business purposes, it will be destroyed or made anonymous.
7. YOUR RIGHTS
Under the Law Nº 29733 you have rights (“ARCO” rights) regarding the processing of your personal data. These rights are, however, subject to certain exemptions and limitations.
You have the right to:
- Be informed, at the time when personal data is collected, about the data processing.
- Access the information we process and how we process it as well as to obtain a copy of the personal data considering the legal limitations and exceptions;
- Ask for the erasing of the personal data we hold about you without undue delay considering the legal limitations and exceptions;
- Obtain the rectification of your personal data providing a supplementary statement;
- Obtain restriction of processing of your personal data when it is inaccurate, illegal, unnecessary or not verified, considering the legal limitations and exceptions;
- Obtain data portability of your personal information in a structured, commonly used and machine-readable format. This allows the right to transmit that data to another controller without hindrance from the controller to which the personal data has been provided;
- Object to processing for direct marketing purposes;
- Withdraw consent at any time and freely to the processing of your personal data. The withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal.
Therefore, in accordance with the provisions of the Law, data subjects will be able to exercise their rights through the procedure Subject Access Request (SAR) by sending a written specific request, along with a copy of their ID card, to the Data Protection Officer’s email address: email@example.com
- SUBJECT ACCESS REQUESTS (SAR)
According to the previous paragraph, the Subject Access Request (SAR) procedure regulates the right of the subjects to access their personal data verbally or in writing and at no charge. We have processes in place to ensure that we respond to a subject access request without undue delay and within one month of receipt although we can extend the time limit to respond to a request if necessary. We are aware of the information we must provide in response to a subject access request and the need to provide it in clear and plain language.
Any data access request is subject to certain exemptions, limitations or contractual obligations. Data belonging to or identifying other individuals is exempt from right of access and will be subject to legal privilege. We cannot disclose any confidential information related to the purpose of providing education within our group of schools, examinations or supplying examination scripts to external bodies. We cannot disclose confidential information on any of our staff.
You will have the right and possibility to withdraw your consent for any specific purpose granted at any given time without prejudice of the legality of processing according to the consent given before withdrawal.
9. STORING AND SECURING INFORMATION
The school shall use the appropriate technical and organizational measures to ensure the security, confidentiality, integrity and privacy of the personal data, preventing from unauthorized access or unlawful processing as well as accidental loss, destruction or damage of the files.
If you are not satisfied with our response, you would like to discuss anything regarding this privacy notice, or you believe we are processing your personal data disregarding the data protection regulations in force, any claim can be sent to our Data Protection Officer firstname.lastname@example.org or to the Peruvian data protection authority, General Directorate of Transparency, Access to Public Information and Protection of Personal Data (NDPA), at https://www.gob.pe/9271-denunciar-el-mal-uso-de-datos-personales
11. PRIVACY NOTICE UPDATES
Colegio Altair may need to update this privacy notice periodically so we recommend that you review this information from time to time.
This version was last updated on April 2021.